// THE KAIONA ECOSYSTEM

The solution that adapts to your logistics operations

Automate your processes with our intelligent automation tools. Kaiona Tech is a flexible platform that processes everything from email reading to complex case management in real time. We adapt to your workflows to eliminate manual tasks without disrupting your operations.

Request diagnosisDiscover Kaiona
80%
Reduction in document management time.
+10
Native integrations with ERPs, CRMs, and TMSs.
8-10
Weeks for implementation, including AI training.
100%
Cases with a positive return on investment (ROI).
// OUR PRODUCT

The Kaiona ecosystem

Kaiona consists of three engines that digitalize, manage, and connect every document and file in your logistics chain. Start with what brings immediate value and activate the rest at your own pace—with no contract changes or re-implementations.

The CORE of Kaiona Tech:

CORE
// AI Extraction

K-Scan

Smart reading engine.

Smart processing of logistics documents such as AWBs, BLs, invoices, and delivery notes.

  • Template-free. Models trained on thousands of real AWBs, BLs, and invoices.
  • Human review only where the AI is uncertain—the rest is automatic.
CORE
// Document Management

K-Flow

The heart of the system.

The heart of the system. Digital file management and workflow control.

  • Documents, tasks, and auditable traceability of every single change.
  • No-code workflows. Automate tasks, and define who does what and when.
CORE
// Connectivity

K-Plug

Native integrator.

Native connector for ERPs and the market's leading TMSs. No migrations, no rewriting your tech stack.

  • Ready-to-use connectors for SAP, CRM, and TMS tools.
  • Bidirectional synchronization. Your data is always live and in real time, with zero duplication.

Value and scale amplifiers

Icon K-view
// Business Intelligence

K-View

Advanced dashboards.

Business intelligence powered by Microsoft Power BI.

  • Direct data from K-Flow: say goodbye to intermediate spreadsheets.
  • Granular permissions. By role, branch, or client.
Icon K-resilience
// Business continuity

K-Resilience

Seamless operations.

We secure your cloud servers to ensure continuous operations.

  • Continuous replication. Cloud-based infrastructure.
  • Failover tests. Quarterly drills conducted with your IT team.
Icon k-green
// Sustainability

K-Green

Carbon footprint.

Carbon footprint calculation per shipment, route, and transport mode.

  • ISO 14083.
  • Auditable reports. Ready for your clients and annual reporting.
Icon K-build
// Custom Software

K-Build

Custom development.

Development tailored to logistics challenges.

  • Product and engineering teams dedicated to your specific use case.
  • Biweekly sprints. Agile iteration and continuous deliveries.
// ARCHITECTURE

Your stack and your team, completely integrated

Kaiona does not replace your stack. It orchestrates it.
// Integrations

Your tech stack

The tools you already use in your day-to-day operations.
ERP / TMS / CRM
Files (CSV/XML/EDIFACT)
Customs & Tax Authorities (AEAT)
Webhooks & APIs
// Kaiona

The smart core

Kaiona normalizes data, automates process and predicts trends. Either in a cloud server or on your infrastructure.
Unified data
Workflows icon
Workflows & rules
Workflows icon
AI models
Module portfolio
Log traceability
User permissions
// Operations

Your teams and your clients

The operations you run on a day-to-day basis.
Operational dashboards
Client portal
BI & reporting
Alerts & bots
// ProcesS

From the first email to deployment, in five phases.

What you see below is not a sales pitch Gantt chart: it is how all our deployments actually work. We offer scalable development solutions that adapt to your operations.
01
WEEKS 1-2

Discovery

Deep analysis of your operations and needs.
02
WEEKS 2-3

Design

We define the architecture, modules to deploy, and the integration plan.
03
WEEKS 3-6

Development

We build alongside your team in two-week sprints.
04
WEEKS 6-8

Deployment

We implement the solution and train your team. Zero downtime.
05
ONGOING

Evolution

The platform grows with you: new modules, new routes, and new integrations.
// INTEGRATIONS

Connect with your tools and those of your clients

Our integrations portfolio of integrations is constantly evolving. We develop new connectors on demand based on the ecosystem's needs, continuously expanding our standard plans.
// 01
ERPs
SAP · Microsoft Dynamics 365 · Odoo · Sage X3 · NetSuite · ERPs vía connector.
// 02
Customs
AEAT · Port systems · EU Single Windows.
// 03
BI & data
Power BI · Tableau · Looker · Snowflake, BigQuery y owned warehouses. Exposure via SQL or API.
// 05
Operations & Team
Slack · Microsoft Teams · IMAP/Exchange email · Jira and ServiceNow
// snippet

An integration with no fluff

// kaiona.sdk — shipment.sync
POST
/v1/shipments
{  
"erp_id": "SAP/EC-2026-00184",
"origin":  "ESBCN",  
"dest":    "MXVER",  
"mode":    "sea-fcl",  
"docs":    ["BL", "DUA"],  
"emit":    "co2-glec-v3"
}

→ 201 created  ·  evt: shipment.created
→ stream: customs, eta, billing
// FAQ

Common questions we receive

Is Kaiona a SaaS (Software as a Service)?

No, Kaiona is not a traditional SaaS. We don't sell you a generic platform that you have to adapt to, nor a monthly user license for your team to do the work.

Kaiona functions as a custom artificial intelligence and automation layer that connects directly with your current systems (ERPs, CRMs, document management). We handle the technical complexity so that you only see the results within your usual workflow.

How does Kaiona integrate with my current systems (ERP, CRM...)?

We adapt to your infrastructure, not the other way around. We connect with your management tools through native integrations and secure data connections. The goal is for information to flow automatically between your departments without you having to switch software.

What type of documents can Kaiona process?

Our intelligent layer is designed to extract, process, and validate information from any business document - such as invoices, delivery notes, orders, or contracts - .regardless of the format they arrive in. We transform paper or unstructured PDFs into clean, ready-to-use data.

Besides document management, what other solutions do you offer?

At Kaiona, we drive your company's efficiency and sustainability through:

  • Dashboards and Data Analytics: We convert the extracted information into visual dashboards so you can make strategic decisions in real time.
  • CO2 Module (Sustainability): A specialized product that measures the carbon emissions of your operations from door to door.
  • Custom Software: We develop specific technological solutions to solve particular operational challenges in your business.

If you want to discover which solutions best fit your business, please fill out our contact form.

What is the main benefit of implementing Kaiona?

Massive savings in both time and money, and the guarantee that the system works 24/7. We eliminate manual and repetitive tasks, such as data entry for invoices or delivery notes and document reception. By automating these processes, your team can focus on high-value tasks, human errors are reduced to zero, and operations become instant.

How long will it take to see a Return on Investment (ROI)?

The impact is practically immediate. Due to the drastic reduction in manual labor hours and the optimization of processes, ROI is guaranteed within the first few weeks following the system's implementation.

// LET'S START THE JOURNEY

Discover how to optimize your operations in 30 minutes

Tell us what you need and where you want to go. We will get back to you with a demo session, not a commercial PDF.

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